Job Description: Full Charge Bookkeeper 

Position Summary 

We are seeking a detail-oriented and highly organized Full Charge Bookkeeper to oversee the day-to-day financial operations of the business. This role is responsible for managing the full accounting cycle, including accounts receivable, accounts payable, payroll processing, accrual accounting, and month-end close activities. 

The ideal candidate is proactive, accurate, and comfortable working independently while maintaining strong communication with leadership, clients, and vendors. 

Key Responsibilities 

Accounts Receivable Management 

• Generate and distribute customer invoices accurately and timely 

• Monitor accounts receivable aging and follow up on outstanding balances 

• Apply customer payments and reconcile discrepancies 

• Maintain accurate customer account records 

• Communicate professionally with clients regarding billing inquiries and collections 

Accounts Payable & Bill Pay 

• Process vendor invoices and maintain organized payable records 

• Execute payments via: 

• Check 

• ACH 

• Wire transfers 

• Verify approvals and ensure proper coding of expenses 

• Maintain vendor files and W-9 documentation 

• Monitor cash flow and payment schedules 

Month-End Close & Reconciliation 

• Perform monthly bank and credit card reconciliations 

• Reconcile balance sheet accounts and investigate variances 

• Prepare and post journal entries 

• Maintain accurate general ledger records 

• Assist in preparation of monthly financial reports 

Accrual Accounting 

• Record accruals and deferrals in accordance with accrual-based accounting principles 

• Ensure revenue and expenses are recognized in the proper accounting period 

• Maintain supporting schedules for prepaid expenses, accrued liabilities, and revenue recognition 

• Support year-end financial reporting and CPA requests 

Payroll Processing 

• Process payroll accurately and on schedule 

• Maintain payroll records and employee data 

• Ensure compliance with federal, state, and local payroll regulations 

• Manage payroll tax filings and payments 

• Coordinate with payroll providers as needed 

Benefits Administration 

• Administer employee benefits including health insurance, retirement plans, and other programs 

• Manage employee enrollments, changes, and terminations 

• Reconcile benefit invoices and payroll deductions 

• Serve as liaison between employees and benefits providers 

Qualifications 

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred 

• 3+ years of full-charge bookkeeping or accounting experience 

• Strong knowledge of accrual accounting principles 

• Experience processing payroll and managing benefits administration 

• Proficiency in ERP Systems 

• Advanced proficiency in Microsoft Excel 

• Strong attention to detail and organizational skills 

• Ability to manage multiple priorities and meet deadlines 

• Excellent communication and problem-solving skills 

Work Environment 

• Ability to work independently and collaboratively 

• High level of confidentiality handling financial and employee information